Choose Essex Country & Village Homes as Your Preferred Letting and Managing Agent

There is an enormous amount of stringent legislation in place in respect of Landlords, Tenants and Property. Despite this, letting agents are still officially "un-regulated" however many responsible agents like ourselves have elected to join and be licensed by the self-regulatory bodies such as ARLA, UKALA and NFOPP and other highly compliant legitimate organizations to give you peace of mind and for us to provide an accountable, high level of service that you will want to recommend.

Admission to these governing bodies enables you to be confident that we are qualified in our field and adhere to the best code of practice in all aspects of our lettings business, and are that we are compliant in all we do for both landlords and tenants.

Renting my house

Our main aim is to provide you, the landlord with the highest possible level of service whilst maintaining an Estate Agent fee structure that provides you with value for money. This can be a very confusing and complex time for potential landlords and we embrace every opportunity to cut through the jargon and speak in transparent and clear terms so that when you become a landlord both yourself and your tenant are clear on your requirements from the offset. Our attention to detail will help you on your journey to finding quality professional tenants.

We can offer a service tailor made to your needs, from an ‘introduction only’ to a professional residential management service. There are many reasons to choose us and these include:

  • Highly experienced in our field and regulated and licensed by UKALA
  • Qualified members of APIP
  • Licensed & approved members of The Property Ombudsman
  • Comprehensive Professional Liability Insurance
  • We hold & manage segregated and compliant client accounts
  • Our Fees are always Competitive, fair and transparent
  • According to our clients we have the best Professional Inventory & Schedule of Condition on the market
  • Stringent Tenant Checks and professional referencing
  • We provide a top quality and best value for money management and lettings service

Residential Lettings & Property Management Fees & Services

Option 1 – The Full Package – Management Service

Marketing of Property & Introduction of Tenant(s):-

  • Marketing & Advertising on major portals
  • Accompanied viewings
  • Full tenant check & professional referencing
  • All the administration and legal documents
  • Professional MARLA Inventory & Schedule of Condition (ISC)
  • Full Check In procedure incl. reading meters & informing utilities
  • Holding and protection of tenants’ deposit

Inclusive of VAT

PLUS Fully Inclusive Management Service:-

  • Reading of meters at Check In AND Check Out
  • Collection of rent & provision of monthly landlords statements
  • Annual Landlord Statement for tax purposes on request
  • Liaising with utility providers and Council offices on queries
  • Regular property inspections and written reports normally every 3 months
  • Management property maintenance and repairs
  • Arrangement of mandatory annual gas inspections
  • Dealing with general enquiries.
  • Annual Rent Review
  • Rent increase negotiation and notices
  • Renewal to existing tenants
  • Full check-out procedure including deposit return negotiations

10% of Rental Income

(Equivalent to 12% Inclusive)


VAT Reg.No.286 1543 85

Option 2 – Tenant Introduction & Let Only Service

Marketing of Property & Introduction of Tenant(s)to include the following services:-

  • Marketing and Advertising on major portals
  • To Let board
  • Full Accompanied viewings
  • Full tenant check & professional referencing
  • The administration and provision of signed AST
  • Collection of first months’ rent and deposit
  • Check In procedure
  • Reading of meters and notice to utility companies
  • Landlords Statement and all legal documentation

The First months’ rent Inclusive of VAT (Minimum Fee £650 Incl.) (NB: does not include deposit protection nor a professional Inventory & Schedule of Condition)

Option 3 – Tenant Introduction & Rent Collection Only

Marketing of Property & Introduction of Tenant(s)

  • The Introduction Only Service as above
  • PLUS
  • Monthly Rent Collection
  • Management of arrears (if and when applicable)
  • Monthly Landlords Statement
  • Annual Landlords Statement on request

£595 Inclusive VAT + 5% of rental income PLUS VAT (Equivalent to 6% Inclusive)

Additional Services

EPC - Energy Performance Survey & Certificate
To instruct EPC surveyor to carry out survey and provide Certificate to all parties. Certificate valid for 10 years

From £72
Inclusive of VAT

Pre-Instruction written report and arrangement of quotes if required
For those requiring assistance on pre-marketing works or refurbishment and arrangement of quotes from our approved contractors. NB: If property is subsequently let under the Full Management OPTION 1 (minimum 12 months) - this fee will be refunded

£95 Inclusive of VAT

Renewals for Non-Managed Properties
To existing tenant including rent review and negotiation, drafting and completion and signing of documentation - 2 copies of each provided

£150 Inclusive of VAT

Deposit Protection

£27 Inclusive of VAT

Additional Requested Property Site Visit

£42 Inclusive of VAT

Project management
Organisation & management of major repairs or refurbishment

8% of total project cost Inclusive of VAT

Key cutting Services (If additional keys required for the tenancy)

£12 plus cost of keys Inclusive of VAT

Service Eviction Notices

£135 Inclusive of VAT

Property Inspections with written report
To include deposit deduction negotiations (only available if APIP ISC in place )
Non-managed properties

£78 Inclusive of VAT

Tenancy Agreements – drafted and completed ready for signing
(2 Copies)

£150 Inclusive of VAT

Professional MARLA Inventory & Schedule of Condition (ISC)
Detailed document produced from a recording & photos of every fixture, fitting and décor & condition of the property.

From £145 Incl. VAT Price dependent on size & condition & furnished or unfurnished

Professional Check Out (Included in Full Management)
To include deposit deduction negotiations (only available if professional ISC in place )

£155 Incl. VAT/strong>


Please do ask for clarification if anything is not clear or indeed if you have any questions. We very much welcome any feedback and are very happy to discuss any bespoke services that you may require that may not be mentioned here.


Tenant Check & Referencing Fees:

Essex Country & Village Homes charge the following non-refundable fees towards the cost of taking up references and credit checks. Once the fees and your application has been accepted in principle, the property that you have applied for will be removed from the market, while these checks are completed.



  • First Applicant: £90.00 Incl.VAT (non-refundable)
  • Additional Applicant or Guarantor (if required): £54.00 Incl.VAT (non-refundable)
  • Holding deposit £250 (non-refundable) this will be allocated to your full deposit for the tenancy, once you have been successfully referenced.
  • NB: Should you fail the referencing then this will be forfeited and paid to the Landlord for the loss of suitable applicants during the time the property was removed from the market to conduct the referencing.

ADDITIONAL Share of Tenancy & Legal Costs:

The following becomes payable upon successful referencing and the offer of Tenancy.

  • Tenant's proportion of cost for the preparation & completion of all legal paperwork, deposit protection and the Check In & Check Out:
  • Tenancy & Legal Fee as above: £144.00 Incl. VAT
  • Pet Policy Agreement (if pet(s) permitted): £54.00 Incl. VAT


NB: POSSIBLE ADDITIONAL fees during the tenancy term as per the terms of any tenancy agreement are as follows:

1. Each letter sent concerning breaches of tenancy: £30.00 Incl.

2. Due payments returned; represented or refused: £30.00 Incl.

3. Additional inspection visit required due to tenant's fault: £30.00 Incl

4. Additional Contractors site visit due to tenant's fault: £35.00 Incl.



We are a fully accredited & licensed member of UKALA & APIP We have Client Money Protection with CM Protect We are a member of The Property Ombudsman & Ombudsman Services

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